ADMINISTRATIVE ASSISTANT
Huntington Beach, CA Huntington Beach, CA Full-time Full-time $4,276 - $5,730 a month $4,276 - $5,730 a month 16 hours ago 16 hours ago 16 hours ago This promotional recruitment is only open to current Regular City of Huntington Beach employees.
(Employees who have not completed their INITIAL probationary period are not eligible).
Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team.
At this time, we have an outstanding career opportunity available, as we're looking for the right person to serve as Administrative Assistant.
The current vacancy is in the Public Works Department - Utilities Division; however, the eligible list resulting from this recruitment may also be used for future vacancies in other departments.
First and foremost, the City is seeking an individual who has an unwavering commitment to team-based environment, and recognizes that leaders must be focused always on serving their people.
For us in Huntington Beach, successful candidates must be genuinely committed to living our organization's behavioral values, which include:
Humility be willing to place the team before self.
Exceptionality be really (REALLY) good at what you do.
Social Awareness say and do those things that bring people together.
Passion recognize the awesome responsibility we have to serve the people of HB.
Integrity live our values authentically.
Outside of these behavioral characteristics, we're also looking for candidates who are ready to grow and develop and who can envision new ways to improve and enhance services.
The Position Under general supervision, performs a variety of secretarial, clerical, and administrative support duties for assigned division within a department; provides information and assistance to the public, other employees, and management staff; and assists in coordinating and scheduling department activities.
The Administrative Assistant is a journey level classification in the clerical and administrative support series.
This position differs from the Office Assistant in that the Administrative Assistant provides secretarial support to high level departmental boards and commissions, division managers, and other professional/administrator positions.
Positions in this classification may have some lead responsibility.
Administrative Assistant differs from Senior Administrative Assistant in that the former has a more restricted administrative role and the latter generally reports to a department head or other executive staff member.
Examples of Essential Duties Provides administrative and secretarial support to one or more professional, management or other staff in a division within a department Receives, screens, and routes visitors and telephone calls; provides information which regularly requires judgment and interpretation of policies and procedures related to the assigned functional area and department Attends board, commission, community group, staff and other meetings; takes notes and transcribes minutes; assembles and prepares agenda packets; disseminates information to relevant parties Composes, reviews, edits, and assembles correspondence, memos, reports, forms, and other documents, including those of a confidential nature, to ensure completeness, accuracy, and compliance with policies and procedures for assigned staff and projects as assigned Minimum Qualifications Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying.
A typical combination includes:
Education:
High school diploma or equivalent certificate.
Supplemental business college course work or specialized training is desirable.
Experience:
Three (3) years of progressively responsible clerical and secretarial experience.
Lead and/or supervisory experience is desirable.
Experience in a public agency supporting a governing body or commission is preferred.
Licenses/Certifications:
A valid California driver license with an acceptable driving record required at time of appointment and during course of employment.
APPLICATION AND SELECTION PROCEDURE Application Review Examination - a virtual oral exam (weighted 100%) - tentatively scheduled for Thursday, August 3, 2023.
Selection Interview Appointment Supplemental Information.
Estimated Salary: $20 to $28 per hour based on qualifications.
(Employees who have not completed their INITIAL probationary period are not eligible).
Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team.
At this time, we have an outstanding career opportunity available, as we're looking for the right person to serve as Administrative Assistant.
The current vacancy is in the Public Works Department - Utilities Division; however, the eligible list resulting from this recruitment may also be used for future vacancies in other departments.
First and foremost, the City is seeking an individual who has an unwavering commitment to team-based environment, and recognizes that leaders must be focused always on serving their people.
For us in Huntington Beach, successful candidates must be genuinely committed to living our organization's behavioral values, which include:
Humility be willing to place the team before self.
Exceptionality be really (REALLY) good at what you do.
Social Awareness say and do those things that bring people together.
Passion recognize the awesome responsibility we have to serve the people of HB.
Integrity live our values authentically.
Outside of these behavioral characteristics, we're also looking for candidates who are ready to grow and develop and who can envision new ways to improve and enhance services.
The Position Under general supervision, performs a variety of secretarial, clerical, and administrative support duties for assigned division within a department; provides information and assistance to the public, other employees, and management staff; and assists in coordinating and scheduling department activities.
The Administrative Assistant is a journey level classification in the clerical and administrative support series.
This position differs from the Office Assistant in that the Administrative Assistant provides secretarial support to high level departmental boards and commissions, division managers, and other professional/administrator positions.
Positions in this classification may have some lead responsibility.
Administrative Assistant differs from Senior Administrative Assistant in that the former has a more restricted administrative role and the latter generally reports to a department head or other executive staff member.
Examples of Essential Duties Provides administrative and secretarial support to one or more professional, management or other staff in a division within a department Receives, screens, and routes visitors and telephone calls; provides information which regularly requires judgment and interpretation of policies and procedures related to the assigned functional area and department Attends board, commission, community group, staff and other meetings; takes notes and transcribes minutes; assembles and prepares agenda packets; disseminates information to relevant parties Composes, reviews, edits, and assembles correspondence, memos, reports, forms, and other documents, including those of a confidential nature, to ensure completeness, accuracy, and compliance with policies and procedures for assigned staff and projects as assigned Minimum Qualifications Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying.
A typical combination includes:
Education:
High school diploma or equivalent certificate.
Supplemental business college course work or specialized training is desirable.
Experience:
Three (3) years of progressively responsible clerical and secretarial experience.
Lead and/or supervisory experience is desirable.
Experience in a public agency supporting a governing body or commission is preferred.
Licenses/Certifications:
A valid California driver license with an acceptable driving record required at time of appointment and during course of employment.
APPLICATION AND SELECTION PROCEDURE Application Review Examination - a virtual oral exam (weighted 100%) - tentatively scheduled for Thursday, August 3, 2023.
Selection Interview Appointment Supplemental Information.
Estimated Salary: $20 to $28 per hour based on qualifications.
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